Document management software enables organizations to organize, collect, store, and retrieve documents of any format. Its powerful features enable seamless workflows and help reduce the manual data entry task. They also automate business processes. It also helps to reduce inconsistent data, communication errors and unproductive delays, all as well as assisting teams collaborate with confidence.

Documents can be tagged to help users sort information into categories and find it quickly, regardless if they are scanned in or digitally sourced. This can help streamline the lifecycle of the document by using workflows that take it through predetermined steps.

In a world where employees regularly work on projects outside of the office–whether it's for a customer meeting or a launch of a project, or conference calls, document management systems provide an centralized repository that makes it easy to access and share files from any location. It also eliminates the need to search for files across a variety of devices, apps, or cloud-based platforms. This is a major time-waster and can result in lost opportunities and increased frustration.

Many document management platforms offer mobile applications that allow employees working from remote locations to quickly collect information. This data is then synced to the central repository after internet connectivity is restored. Streamlined workflows and a secure user-friendly interface can help companies increase productivity. For example, the file-sharing platform Hightail provides a free account and affordable plans that are perfect for creative companies that depend on large images or video files. It also supports offline mode so team members are able working without internet connection, and upload their work when they return back to work.

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